CARTHAGE CITY COUNCIL

REGULAR MEETING APRIL 12TH, 2005

The regular meeting of the Carthage City Council was held April 12, 2005, at City Hall, 308 Walnut Street. Mayor Nightingale called the meeting to order at 8:00PM. Answering to roll call were Aldermen Duffy, Smith, Neally, Fleming, Sealock and Walker. Treasurer Lunt was also present.

Motion was made by Alderman Walker and seconded by Fleming to approve the meeting minutes of 3/22/05. All six Aldermen answered “aye”.

Motion was made by Alderman Walker, seconded by Fleming to approve the March Budgetary Report. All six Aldermen voted “yes”.

Patrick Engineering presented the bids for the landfill project. A motion was made by Alderman Walker, seconded by Fleming to award the drilling bid to Directed Technologies Drilling Co. at $149,825.00 All six Aldermen voted “yes”.

A motion was made by Alderman Walker, seconded by Fleming to award the General bid for the landfill construction to Rees Construction Co. at $169,035.00 All six Aldermen voted “yes”.

In addition to these initial costs an annual $30,000 is estimated to be needed over the next few years to cover the costs of hauling the waste material to the sewage treatment plant.

Mayor Nightingale reminded everyone of the Budget meeting on April 15^th. With the landfill expenses, the budget will be tight this year.

The Mayor informed the Council of a request he had received from the Hospital to conduct a Health seminar on April 28^th at 7:00 PM at City Hall. All councilmen answered “yes” to the use of City Hall for this request.

Clerk Graham informed the Council of a seminar she attended in Springfield on the Open Meetings Act, and the Freedom of Information Act. She also read the results of the recent election. These results have been filed with the County Clerk, as required.

Motion was made by Alderman Walker, seconded by Neally to approve ordinance 2004-14 to receive bids for fuel oil and gasoline for the next fiscal year. An ad will be placed in the paper this next week and bids will be received up to 5:00 PM on May 10^th at City Hall, at which time they will be opened. All six Aldermen voted “yes”.

Motion was made by Alderman Smith, seconded by Fleming to approve the Scooter Ordinance 2004-15. All six Aldermen voted “yes”.

The ordinance states that skates, rollerblades, skateboards, or other toy vehicles may operate on the roadway during daylight hours only, provided there is no obstruction of traffic. No one is allowed with these toy vehicles upon the streets around the square or on Highway 136 or Hwy. 94.Electric motorized scooters may be ridden by person’s 10 years of age or older under the same restrictions.

Motion was made by Alderman Smith, seconded by Duffy to adapt the revised Police Manual. All six Aldermen voted “yes”.

Alderman Smith reported on complaints received on John Streeter, Bruce Woodside and Lyndon Blair properties. City Attorney Glidden will write letters directing them to clean up the said properties.

A letter was received expressing concern of a potential accident and requesting a traffic signal be placed at Adams and Wabash when a fire or ambulance call was in process. This will be investigated further by the Safety Committee.

Brenda Pyatt, Community Development Director, reported that all necessary paperwork was completed and submitted on the HUD housing grant. We are awaiting a response on this and the Landfill grant.

Motion was made by Alderman Duffy, seconded by Fleming to award the City Hall mowing bid to Reeds Lawn Care at $35.00 per mowing & trimming. All six Aldermen voted “yes”.

Motion was made by Alderman Duffy, seconded by Smith to approve the Mosquito Bid from Xtreme Termite & Pest Control who provided the service last year. Each application will cost $622.75, and will be conducted five times during the Spring/Summer. A $1000.00 grant received from the Health Department will be applied to this cost. All six Aldermen voted “yes”.

Motion was made by Alderman Walker, seconded by Duffy to approve payment of the March Bills. All six Aldermen voted “yes”.

Approval was received from IDOT on the final estimate of the Square Project. Motion was made by Alderman Walker, seconded by Fleming to approve the final payment of WL Miller of $10,517.55, for that project last summer. All six Aldermen voted “yes”.

Motion was made by Alderman Walker, seconded by Fleming to amend the current 2004-2005 budget for line item 56-453, engineering costs of the landfill, to $140,000.00 All six Aldermen voted “yes”.

Motion was made by Alderman Walker, seconded by Fleming to amend the 2004-05 budget for line item 55-417 for sidewalk costs to $38,000.00 All six Aldermen voted “yes”.

Alderman Walker informed the Council of a recent grant Colchester received for $210,000.00 through the Western Illinois Regional Council to fix up older houses, i.e. plumbing, wiring, heating systems, for qualified persons with limited income.

A motion was made by Aldermen Walker, seconded by Duffy to spend $1000.00 for the WIRC to write a grant for the City from IHDA (Il. Housing Development Authority which is funded by HUD) for housing improvements. All six Aldermen voted “yes”.

Motion was made by Alderman Fleming, seconded by Smith to have the Mayor sign necessary paperwork for IDOT in order to proceed with repair plans for Adams & Miller Streets this summer. All six Aldermen voted “yes”.

Motion was made by Alderman Fleming, seconded by Walker to have engineering work done and to proceed immediately with plans for sewer construction in the Wabash & 1^st St. areas. The City will replace the main sewer line and the affected residents will share the costs to tie into the Main. All six Aldermen voted “yes”.

Alderman Fleming reported that the shingles have been ordered for the roof on City Hall from the lower bidder Alexander Lumber.

Brenda Pyatt was requested to look into the process of determining ownership and selling the old Christmas decorations from the Square, which are taking desired storage space.

Motion was made at 9:40 PM to adjourn by Alderman Walker, seconded by Duffy.

Katherine Graham

City Clerk