CARTHAGE CITY COUNCIL

REGULAR MEETING JANUARY 12th, 2010

 

The Regular meeting of the Carthage City Council was held January 12, 2010, at City Hall, 538 Wabash Avenue. Mayor Nightingale called the meeting to order at 8:00 PM.  Answering to roll call were Aldermen Campbell, G. Smith, Fleming, B. Smith, Neally and Walker. Treasurer Lunt was present for part of the meeting.

 

Motion was made by Alderman Walker, seconded by Campbell to approve the December 22nd meeting minutes. All six Aldermen answered “aye” in approval of the motion; none were opposed.

 

Motion was made by Alderman Walker, seconded by Campbell to approve the December Budgetary Report. All six Aldermen voted “yes”.

 

Mayor Nightingale reported that the General Fund would be $85,000 short of anticipated revenues by fiscal year end, if the State continues to delay payments.  The City had already cut the budget $50,000 from last fiscal year, anticipating some concern in this area.

 

The landfill project will not occur this fiscal year, which will retain $40,000.00 in the General Fund, leaving the balance at approximately $73,000.00 The Mayor reminded all department chairs to keep expenses contained to only those that were budgeted.

 

The Mayor reported on the State’s new requirements for a Freedom of Information Officer. Chief Waddell updated an existing document reflecting new requirements.

 

Motion was made by Alderman Walker, seconded by Fleming to appoint Chief Waddell and Clerk Graham as Freedom of Information Officers for the City.

All six Aldermen voted “yes”.

 

Motion was made by Alderman B. Smith, seconded by Neally to approve a four-month extension of the existing cablevision contract with Mediacom. The Council will plan to meet with the Mediacom representatives within the next few months to discuss the new contract terms. All six Aldermen voted “yes”.

 

The Mayor reported that he had received the documents from the State transferring ownership of the road on Hwy 94 south and the road to the Sewer Treatment Plant. The document was reviewed by Terry Knoke from PSBA and met with his approval. 

 

Motion was made by Alderman G. Smith, seconded by Walker to give the Mayor authority to sign the documents as above. All six Aldermen voted “yes”.

 

Motion was made by Alderman Walker, seconded by Fleming to approve Resolution 2009-2 to auction the land adjacent to the landfill on February 1st at 11:00 at the Carthage Eagles Club. All six Aldermen voted “yes”.

 

Mayor Nightingale requested Attorney Hartzell to contact Ameren’s attorneys and arrange a meeting to discuss the contract with the City. There are specifics of the agreement which do not appear to be fulfilled.

 

Alderman Fleming reported that the Police annual report had been completed and distributed to the council members. The CPR and AED training for the Police and Fire Departments will be February 16th at 6:00PM.

 

The language has been determined for the Fire Department invoices indicating that “none of the amount due is for medical service or EMT charges”.

 

Attorney Tucker contacted the roofing company and they were given ten days to return to fix the roof which is leaking at the top of the stairs in the Police Department.

 

Mayor Nightingale reported that he had contacted Chris Berger at Patrick Engineering. He has been involved with the City’s plan from the beginning and is now in charge of the Office in Springfield. He indicated he would follow up on the landfill closure, erosion issues, and the downshoot plan.

 

Alderman Walker reported that the Finance Committee had met and reviewed the bills. The Invetron bill and the Ideal bills are to be held pending further investigation. An additional bill was presented for the Street Department for $950.00 to the Girl Scouts for painting the lines around the Court House Square, and Rod Twaddle for $210.00 for welding a snowplow.

 

Motion was made by Alderman Walker, seconded by Campbell to approve the bills as reviewed and as above. All six Aldermen voted “yes”.

 

Motion was made by Alderman Walker, seconded by Campbell to approve the purchase of two seats for $500.00 at the Charger Center for the City Council. All six Aldermen voted “yes”.

 

The current water billing software does not allow for multiple water meter deposits. There are several rental properties that currently have deposits from the owners and the renters. Following discussion a motion was made by Alderman Walker, seconded by Neally to have only one water meter deposit on record and return the deposit to the other person. The individual paying the bill should be the one with the deposit. A letter will be sent to the property owner reminding them of ultimate responsiblity for payment should the renter default on payment. All six Aldermen voted “yes”.

 

Motion was made by Alderman B. Smith, seconded by G. Smith to pay for the engineering work for the Wabash Street resurfacing project. All six Aldermen voted “yes”.

 

Alderman G. Smith reported that Dawn Peel had attended the Public Works meeting bringing in pictures of rusty water and samples. The house is on a dead end line hooked to WIEC. Motion was made by Alderman G.Smith, seconded by Campbell to have the City turn off the water at the old service, waive the tap fee, provide a curb stop and split the cost of the hook up to the water main on Miller Street. All six Aldermen voted “yes”.

 

Libby Slater attended the Public Works meeting discussing the flood plain status of her house on Wabash Street. She needs assistance with measuring distance from her house to the nearest intersection. She will get a specific list of requirements, but the City will help her with these measurements.

 

Motion to adjourn at 9:10PM.

 

Respectfully submitted,

 

Katherine Graham, City Clerk