The Regular meeting of the Carthage City Council was held June 9, 2009, in City Hall at 538 Wabash Avenue. Mayor Nightingale called the meeting to order at 8:00 PM.  Answering to roll call were Aldermen Campbell, G. Smith, Fleming, B. Smith, Neally and Walker. Treasurer Lunt was absent.


Motion was made by Alderman Walker, seconded by B. Smith to approve the May 26th meeting minutes. All six Aldermen answered “aye” in approval of the motion; none were opposed.


Motion was made by Alderman Walker, seconded by Fleming to approve the May Budgetary report. All six Aldermen voted “yes”.


Mayor Nightingale reported that the former Station House restaurant is planning to open July 1st. The new owners have applied and were approved for a liquor license.


The Board of Appeals met two times regarding the supportive living complex. The issue of the complex encroaching on residential property lines was resolved. There was an error from the engineering firm on the drawing. There were no meeting minutes. Attorney Tucker will send when available.


The Council discussed the salary for the Board of Appeals. Motion was made by Alderman Walker, seconded by Campbell to pay each of the six board members $20.00 per meeting as per ordinance. All six Aldermen voted “yes”.


The hospital will be billed for the Board of Appeals salaries and have already paid $50.00 for the overall fee, and filing fee. There is some discussion about increasing the fees to $250 or $500 for holding a Board of Appeals meeting, to encourage persons to have all details of their plans covered and to discourage calling such meetings. The legislative committee will discuss this at a later date.


The City recently submitted a request to Senator Sullivan for capital projects totaling $75,000-$85,000. These included a new roof for City Hall and a new concrete pad in front of the Fire Station. Mayor Nightingale reported that he had spoken with John Sullivan and he felt confident that the City’s expenditures would be approved.


Mayor Nightingale reported that there had been no information from Mediacom since their visit to the last Council meeting. Alderman Smith reported that Channel 2 had no sound this PM immediately prior to the Public Works meeting.


Mayor Nightingale reported on a meeting held June 2nd with members from the CCDC, CIDC, Council and Chamber of Commerce. The purpose was to discuss the Community/Economic Development position since Brenda Pyatt will be leaving next month.


Charlie Bair offered to work for the City part time in addition to his Regional Economic Development position. The intent would be to take a broader look at the position and develop a strategic economic development direction/plan. Charlie brings experience in running his own business as well as being a hospital administrator, which the Mayor felt would be a great asset for the City. It is proposed that this would be a year or two position.


Each of the groups (CCDC, Chamber, etc.) is to write a letter of support to WIEDA in support of this plan. WIEDA has a board meeting on the 18th and will let the City know if this is an option. If approved, the groups will then meet to further define the specifics including what assistance will be needed in terms of potential clerical support.


Motion was made by Alderman Walker, seconded by Fleming to approve Charlie Bair in the above position. All six Aldermen voted “yes”.


Clerk Graham read a thank you letter from Jerry Bartell for a contribution to his retirement gift, which accumulated with other gifts, allowed for the purchase of a bench in the Founders Garden at the new hospital.


Attorney Tucker reported that Tom Hartzell will have the prevailing wage ordinance and the flood ordinance for the next meeting.


Alderman Fleming reported that the Public Safety Committee had met and discussed Eddie Newman's complaint that the City should pay for his bills resulting from an accident that he was ticketed for. The ticket was later dismissed but his insurance increased following it. The Committee recommends not paying and does not feel that the City is responsible for such bills.


Alderman Fleming requested the Attorneys pursue a delinquent fire run bill from Christa McGee that the insurance company is refusing to pay.


Alderman Fleming reported a complaint on the appearance of the Lake. He was not clear if it pertained to the water, debris, shoreline, or any particulars. He will follow up.


Alderman Campbell reported that the 4th of July committee had requested closing the south side of the square on July 3rd at noon in anticipation of the annual street dance. The Council had no objections but requested the committee contact all the businesses informing them of this, as well as the hospital and fire department.


Alderman Fleming reported that the Public Safety Committee discussed the bids for the concrete pad in front of the fire station. They agreed to have the two contractors who bid the job, re-bid with the new specs. In addition Laverdiere will be allowed to bid because they were told they didn’t have to bid earlier because of the wrong specs.


Alderman Fleming will give the new specifications to Clerk Graham and she will send to the above vendors. The new bids will be opened the night of June 23rd at the next Council meeting.


The Public Property Committee met and discussed ordering trees to be planted. They suggested ordering three types, as suggested by the nursery, which do not grow any taller than 18 feet. There were two prices $68.00 for a 5-6’ tree, and $85.00 for a 6-8’ tree. The Committee suggested the lower priced trees. Assistant Clerk Dean will call the interested citizens to give them their choice on the trees. The street department will go to each site and determine if the requested number of trees and planting locations are acceptable.


Mayor Nightingale reported that Brenda had a conference call with the USDA on the grant that the City was denied. The City received 116 points, and 127 points are required. The USDA had $3 million for grants and there was $12 million requested from various organizations. The engineers from Patrick will submit it again next year for $74,000 for the landfill.


The Mayor met with an engineer from Patrick regarding the washout problem at the landfill. The City is still waiting for the specifics.


Alderman Neally reminded the Council of the City wide clean up scheduled for June 20th and 27th at the High School parking lot from 7:00AM to 2:00PM.


Motion was made by Alderman Walker, seconded by Neally to approve payment of the May bills. All six Aldermen voted “yes”.


Alderman Walker reported there were two bidders on the purchase of the 2000 Impala. The higher bid was $1525.00 from Buddy Hornung. Buddy also bid on the 94 Explorer for $125.00 and the 97 Crown Victoria for $725.00. There were no bids on the truck.


Motion was made by Alderman B. Smith, seconded by Walker to accept the above bids from Buddy Hornung for the purchase of three City vehicles. All six Aldermen voted “yes”.


The committee requested the truck be advertised again for sale. Bids to be opened at the next Council meeting.


Alderman Smith reported that they are investigating the sewer issue at Rusty Willey’s property to determine scope and issues.


He reported that the Washington Street water line is proceeding quickly and relatively trouble free, as reported by Rich Sealock and Junior Dickerson. Because of this the first pay estimate has been requested for $93,543.25. $103,936.94 has been completed to date.


Motion was made by Alderman Campbell, seconded by Fleming to approve payment of the pay estimate to Laverdiere Construction for $93,543.25.  All six Aldermen voted “yes”.


Alderman Smith reported that the street department is requesting an additional $1500, which was not budgeted, for more materials to seal cracks in the streets.  Motion was made by Alderman G. Smith, seconded by B.Smith to allow the street department to go over budget by approximately $1500 in order to adequately seal all the cracks in the streets. All six Aldermen voted “yes”.


Motion to adjourn at 8:50PM. 



Katherine Graham

City Clerk