The Regular meeting of the Carthage City Council was held May 12, 2009, in City Hall at 538 Wabash Avenue. Mayor Nightingale called the meeting to order at 8:00 PM.  Answering to roll call were Aldermen Campbell, G. Smith, Fleming, B. Smith, Neally and Walker. Treasurer Lunt and Attorney Tucker were absent.


Clerk Graham administered the Oath of Office to Alderman Dan Neally who was absent at the April 30th meeting.


Motion was made by Alderman Walker, seconded by Fleming to approve the April 28th meeting minutes. All six Aldermen answered “aye” in approval of the motion, none opposed.


Motion was made by Alderman Walker, seconded by Fleming to approve the April 30 Annual meeting minutes. All six Aldermen answered “aye” in approval of the motion, none opposed.


Mayor Nightingale went through the April fiscal year end budgetary report. Revenues exceeded the budget in each fund, except Motor Fuel Tax, which was under budget by 9%. Expenses for each department were analyzed. All departments were under budget except the museum.


Mayor Nightingale complimented the departments for managing expenses within budget.


Mayor Nightingale reported that he had approved the resolution for Poppy Days for the American Legion to publicize.


The Plan Commission still needs another member. Mayor Nightingale has not been successful in finding anyone who wants to serve on this committee. He asked the Council members for recommendations.


The Mayor reported on Representative Rich Myers’ visit to Carthage City Hall on Monday. He discussed the status of the stimulus package. The House recently appropriated dollars for the construction projects, but progress is very slow. He indicated that there would be substantial money available for home renovation projects, assistance for utility costs, and home weatherization for low-income persons.


Mayor Nightingale reported on a letter received from Methode reporting the latest layoffs. They will occur on July 3rd and affect 16 employees. It is unknown how many employees remain at the site.


Alderman Fleming reported that the City Hall emergency generator was in place and working. At the committee meeting there was discussion about the need for an ordinance similar to the Fire Departments for false burglar alarms for the Police. They requested there not be a fine for the first three calls within a 12-month period, but on the fourth occurrence a $75.00 fine will be imposed.


Alderman Fleming read the results of the Fire Department Officer Election. Chief: Scott Carle, 1st Assistant Chief: Eric Shuman, 2nd Assistant Chief: Dirk Tweedell, President: Billy Cramer, Vice-President: Chad Dorothy, Secretary/Treasurer: Bobby Smith.


Motion was made by Alderman Fleming; seconded by Walker to approve the above election results for the Fire Department. All six Aldermen voted “yes”.


Alderman Fleming also reported that the warranty work on the Police vehicle had been completed and the car back in service. The Police are also reportedly working on different types of emergency plans with the high school. A new part time officer will be completing firearms training this weekend.


Alderman Neally reported that citizens had requested 22 trees for planting on the boulevard. These have not yet been ordered.


Motion was made by Alderman Neally, seconded by Fleming to approve the City Wide Clean up for June 20th and 27th from 7:00AM to 2:00PM at the high school parking lot. All six Aldermen voted “yes”.


The Mayor reported that he was told there was a drain under the concrete pad at the fire station. There was some discussion on this issue. If this needed to be replaced it would need to be done on a time and materials basis, since the ad has been placed soliciting bids for the pad’s replacement.


Alderman Neally reported that Patrick Engineering was to be in town tomorrow and Thursday for testing. Mayor Nightingale reported that he would be talking with the engineers about the washout problem at the landfill. It was his opinion that this would need to be fixed before the downshoot construction could occur.


Alderman Walker reported that the Finance Committee had met and welcomed their newest member, Alderman Campbell. Upon review they reported that they would not reimburse the Benevolent Association for washing the fire trucks. Motion was made by Alderman Walker, seconded by Alderman B. Smith to approve payment of the April bills. All six Aldermen voted “yes”.


The Street and Police departments prepared a list of items to be advertised for sale. The information has been forwarded to the Attorneys for ordinance preparation.


Alderman G. Smith reported that North American Salt Co. had submitted a salt bid proposal for $70. 48/ton delivered. This is significantly less expensive than bids heard from surrounding communities.


Motion was made by Alderman G. Smith, seconded by Fleming to approve signature of the bid proposal from North American Salt Co. committing up to 75 delivered tons. All six Aldermen voted “yes”.


Motion was made by Alderman G. Smith, seconded by Walker to approve the hiring of PSBA for the engineering work for the water projects on Hopkins and Scofield, and the sewer project on College Avenue. All six Aldermen voted “yes”.


Motion was made by Alderman G. Smith, seconded by Walker to approve the Mayor’s signature on documents to the EPA for the Sewer project on College Avenue. This project is to be paid for from the local generated funds in the Sewer fund. All six Aldermen voted “yes”.


The Washington Street project will be starting shortly. They have begun the local “locates”. Mayor Nightingale reported the dissatisfaction of the contractor who submitted the lower bid on the project.


There were reportedly three trees cut down on the Main Street Boulevard, without City permission. This is a violation to City Ordinance and subject to a $100.00 fine per tree. The Council requested the Clerk write a letter to the homeowner reporting this violation and the Council’s dissatisfaction. The Council requested the newspaper report this information to the public so it doesn’t happen again.


The Street Department will start sealing cracks in the road around the square on Thursday, weather permitting.


The implementation of the emergency generator at the Water Plant is completed and a final pay request would be submitted soon.


The Water Department reported a significant waterline break at Country Lane. A temporary fix has been implemented, and a permanent repair occurs with the new line placement to Washington Street.


A used sewer jetter for possible purchase has been located and will be shown to the Public Works committee at their next meeting. This particular jetter is priced under the budgeted amount.


The Motor Fuel Tax bid letting occurred on April 29th. WL Miller was the only bidder at $17,534.50


Motion by Alderman G. Smith, seconded by Walker to accept the WL Miller bid for $17,534.50 All six Aldermen voted “yes”.


Mayor Nightingale reported that he had spoken with Bob Miller and this price was for a half tanker quantity. The City has plans to do more street work, but it will paid out of the Capital Improvement Fund, so a full tanker at this same price is planned to be utilized.


Alderman G.Smith reported that there have been complaints about residences not having visible house numbers. This makes it particularly difficult to quickly find an address during an emergency. A City ordinance requires each house have a readily visible address number. It was asked that the Journal Pilot make this fact known to the citizens.


Alderman Smith reported that the Workforce Investment group had funds available from the stimulus package to hire young workers ranging from14 to 24 years old. This would be a part time position of 24-36 hours/week, at a wage of $8.00/hr.


Motion was made by Alderman G.Smith, seconded by B.Smith, to request three persons for Street department work, one or two persons for the Museum, and the option of an additional person in City Hall if needed. All six Aldermen voted “yes”.


Mayor Nightingale reported that Thomas Jacobson & Assoc., had requested tax information from newly elected officials, or if any changes had occurred with existing Officials. Attorneys Tucker and Hartzell, and Alderman B. Smith will need to provide this information.


The Board of Appeals is scheduled to meet on the 26th regarding property dispute with the new Assisted Living facility. Mayor Nightingale reported that there was an error in the architectural drawing, and believed that the issue had been resolved, but at this point the meeting is still scheduled.


Alderman G. Smith reported that the concerns expressed by Attorney Tucker with the Iowa Wireless agreement had been addressed with the representative. He indicated that he would speak with the attorneys and have the Mayor sign the agreement by the end of the week. Mayor Nightingale reported that he needed to be notified if this still hadn’t been addressed by week end.


Motion to adjourn at 9:10PM. 



Katherine Graham

City Clerk