The Regular meeting of the Carthage City Council was held April 14, 2009, in City Hall at 538 Wabash Avenue. Mayor Nightingale called the meeting to order at 8:00 PM.  Answering to roll call were Aldermen Campbell, Smith, Fleming, Bentzinger, Neally and Walker. Treasurer Lunt was absent.


Motion was made by Alderman Walker, seconded by Fleming to approve the March 24th meeting minutes. All six Aldermen answered “aye” in approval, none were opposed.


Motion was made by Alderman Walker, seconded by Campbell to approve the March Budgetary Report. All six Aldermen voted “yes”.


Alderman Smith informed the Council of the discussion with the representative from Iowa Wireless Company in the public works meeting immediately prior to this meeting. They are requesting permission to erect a tower on the SW corner of the Fire Department property instead of on the water tower behind City Hall.


This company would draw up a lease agreement for the Attorney to review. The lease would be for five-year intervals with increases in the rent accordingly. There was no opposition and the Council agreed to have the Mayor sign the agreement at the next Council meeting. 


The Mayor reminded the Council of the Budget Hearing scheduled next Tuesday, April 21st at 7:00PM and the fiscal year end meeting on April 30th.


Mayor Nightingale reported that he had attended a meeting in Springfield on the Federal stimulus package, but few details are known about the overall program. When and if the City would receive any money, the WIRC in Macomb would receive the information and manage the project details.


Mayor Nightingale recognized Joe Roberts, sales representative and Kenny Pratt, General Manager for Area Disposal Service, Inc. This Garbage Company is located in Peoria, are reportedly the 32nd largest carrier in the country, has an 80-year history of service and is still family owned. They own four landfills. They are located in Pike County, Clinton, Hopedale and Pottstown. 


They informed the Council of their assumption of the Disposal Pro contract, and the purchase of the company. They will assume the contract with the City that started on April 1, 2008. The original Disposal Pro contract would have expired in 2012. Area Disposal is asking for an additional 2 years to this contract.


There was a price increase April 1st instigated by Disposal Pro of $.50/mo. The new company will revert back to the old pricing this first year, and have the option of a $.50/mo increase each year. The old contract specified this same option.


The representatives from Area Disposal reported that the customer will not see any change in service, and hopefully will see improvement. A City Wide clean up will continue as in prior years. Recycling will continue, and the same employees will be working following company requirements of periodic drug testing and motor vehicle record searches.


Attorney Tucker requested verification of liability and workman’s compensation insurance.


Motion was made by Alderman Walker, seconded by Fleming to have the Mayor sign the contract with Area Disposal following Attorney Tucker’s document modification regarding insurance. All six Aldermen voted “yes”.


The garbage service with the new company will begin May 1st.


Mayor Nightingale reported that the Senate passed a bill for payment of prevailing wage in TIF districts and Enterprise Zones.  This would mean that even private businesses would have to pay prevailing wage for any work done within a TIF district. This bill has not passed the House yet.


Mayor Nightingale indicated that a summer youth program may receive some funding and it might be possible to have one or two persons working for the City in the Street Department or in City Hall. Blanche Shoupe is in charge of this program.


Clerk Graham read the results of the local election. Mayor Jim Nightingale, Clerk Kathy Graham, Aldermen Dan Neally, Randy Fleming, Bobby Smith will be sworn into office April 30th at the Budget meeting and assume office May 1st.


Motion was made by Alderman Walker, seconded by Fleming to accept the official canvass. All six Aldermen voted “yes”.


Motion was made by Alderman Walker, seconded by Fleming to approve having the Mayor sign on the Patrick Engineering contract for services next year. The $64,000 covers testing, maintenance and permits for the landfill. All six Aldermen voted “yes”.


Vicki Andrus, Code Enforcer reported that she had spoken with Steve Freiburg, PSBA engineer who drafted the zoning documents regarding the new highway and including the old college campus. The P1 zoning was never intended for existing property such as Prairieland Investment. It was intended for new buildings and for a “planned community”. Within a planned community there might be several zones, i.e. limited industrial, residential, etc. So all the rules can not apply to all the zoning segments.


Brenda Pyatt reported that a resource fair entitled “Navigating Difficult Times” will be held Thursday at the Eagles Club from 11AM-7PM.  Panel discussions and individual vendor booths will be available to help with budgeting, job search, mental health support, etc. those issues that a person might encounter when looking for employment.


She also reported that the community video is proceeding and expected to be finished in June. It will be 10-12 minutes and sent to persons/companies interested in opening businesses in Carthage.


The renovations to the Old College Auditorium are expected to start the end of June. The $2.3 Million construction plan for the new Charger Center has already been raised through Carl Sandburg College. Tom Schmidt, College President, has announced that they will try to purchase as much of the material locally and utilize local labor as much as possible. It has not been determined if the wing adjacent to the auditorium will be torn down at this time.


Mayor Nightingale reported that he had spoken with Mediacom’s regional manager in charge of Municipalities in this area. She had read the newspaper reporting the Council’s dissatisfaction with Mediacom’s service. Mayor Nightingale reported that no one from Mediacom has ever attended a Council meeting, and that he had arranged for four citizens to show Mediacom representatives the reception from various parts of town, and no one followed up.


Alderman Smith reported that he had received calls from citizens complaining about the TV guide channel being removed from viewing. He was told from Mediacom that they are logging these complaints for those citizens who called and complained.


Attorney Tucker reported that two annexation agreements had been returned and two more were expected. He also reported that he had reviewed the Mediacom contract and would be drafting a letter.


The subject of building codes, demolition permits and dangerous buildings have been moved to the Legislative Committee to be discussed at a later date. Motion was made by Alderman Walker, seconded by Fleming to approve the Tree trimming Ordinance 2008-14.  This ordinance would require persons hired to trim trees obtain an annual license costing $50.00 and provide the Clerk with proof of current licensure. Aldermen Campbell, Smith, Fleming, Neally and Walker voted “yes”. Alderman Bentzinger voted “no”. He expressed concern that citizens would interpret that they could not trim their own trees and this is not the case. The Ordinance pertains only to those persons hired to trim trees.


Motion was made by Alderman Walker, seconded by Fleming to approve Ordinance 2008-15 on fixing the amount of fines for Ordinance violations. The amount for all fines shall be not less than seventy-five dollars ($75) and not more than five hundred dollars ($500). All six Aldermen voted “yes”.


Mayor Nightingale reported that the Kibbe Museum will be holding an open house for their new addition this Sunday April 19th. The ribbon cutting ceremony is scheduled for 12:00 PM.


Alderman Fleming requested the fine structure for the Fire Department be publicized. Recently the rate for fire or rescue increased from $350.00 to $450.00 for the first hour and $400.00 for subsequent hours when on calls outside of the City limits. 


Motion was made by Alderman Smith, seconded by Walker to pay Jensen Electric $3150.00 to get the emergency generator at City Hall connected and working.  All six Aldermen voted “yes”.


Alderman Fleming reported that the new police car has arrived and is in service. There has been another part time officer hired and will be completing testing within the next month.


Alderman Neally reported that the Public Property committee had toured the new addition of the Kibbe Museum during their recent meeting.


Mayor Nightingale reported that the landfill area is experiencing severe washout near the outlet of the landfill corrective action area. He suggested the Aldermen go out to see it, and indicated that some work will need to be done. It will require going through a bid process at some point.


The outside stairway to the Police Department will be eliminated. Instead a wall will be constructed inside, obstructing access to the front of City Hall, but still being able to utilize the internal stairs to the Police Department. This should be a more cost-effective alternative to the outside stairs.


The mowing bids for City Hall, the Fire Station and Museum were opened. Motion was made by Alderman Neally, seconded by Campbell to award the bid to the lowest bidder Nature’s Caretakers Landscaping and Lawncare at $25.00 per mowing. All six Aldermen voted “yes”.


Mayor Nightingale reported that PSBA had quoted costs for surveying the landfill property for eventual sale at $3500.00. It was proposed that the City keep a portion of the property adjacent to the landfill, while selling off portions, possibly two tracts of 40 to 45 acres each. One tract to access the property from the East, and one tract to access from the West. This will require more discussion.


Motion was made by Alderman Walker, seconded by Fleming to pay PSBA $3500.00 for the landfill property to be surveyed for eventual sale. All six Aldermen voted “yes”.


Motion was made by Alderman Walker, seconded by Bentzinger to pay the March bills. Additional bills were reviewed from Altorfer for $319.44, Menn’s Firestone for $1489.75, West Central FS for $472.50, Ferguson for 565.20 and Distek Integration for $89.10. All six Aldermen voted “yes”.


Alderman Smith reported that the Public Works Committee had discussed water and sewer rates and recommend a 5% increase for next fiscal year. More discussion on this will occur next week at the budget hearing.


Alderman Smith reported that Charlie Bach and Terry Knoke from PSBA, Rich Sealock and Dan Roberts from TEST, the Mayor and himself met to discuss eliminating the water tower behind City Hall and utilizing the large water tower only. The cost is estimated at $270,000.00 A pump would be needed to pressurize the system. In the event of over-pressurization a pop off valve would allow the water to divert back into the clear well for recirculation.


The bids for the Washington Street Water line were opened on April 7th.  There were eleven bidders. The lowest bidder was Tri-State Boring from Ewing, Mo. at $135,803.67. The next lowest bidder was Laverdier Construction from Macomb at $137,602.52.


The City has not had experience with Tri-State Boring. 


Motion was made by Alderman Smith, seconded by Neally to award the bid to Laverdiere construction for $137,602.52. instead of Tri-State boring because of insufficient knowledge of contractor experience. All six Aldermen voted “yes”.


Motion was made by Alderman Smith, seconded by Bentzinger to allow a change order for Jansen Electric for an increase of $2137.00 for the emergency generator at the water plant. Because the generator had to be moved, additional materials and labor costs were incurred. All six Aldermen voted “yes”.


Motion was made by Alderman Smith, seconded by Walker to pay Jansen Electric the pay estimate for $31,700.13 for the work on the emergency generator at the water plant. Retainage is $6300.00. All six Aldermen voted “yes”.


Motion was made by Alderman Smith, seconded by Campbell to award the contract for concrete to Ideal for the next fiscal year. They were the lower bidder with State inspected concrete at $88.50/yd and concrete mesh at $6.00. Great River’s bid was for $95.00/yd and mesh at $9.70. All six Aldermen voted “yes”.


The Plan Commission has met several times and is requesting guidance from the Council as to how to proceed.


Prairieland Investments made a presentation some time ago to the Plan Commission and then the Council, who approved this master plan for the area.


The Council approved the master plan and the Code Enforcer approved their plan for the former Anthony Hall building and allowed them to go forward on the building plans. 


Motion was made by Alderman Bentzinger, seconded by Campbell clarifying that the Council accepted the plans for Anthony Hall. All other building plans are to go before the Plan Commission. All six Aldermen voted “yes”.


Alderman Smith requested the Street Department be able to purchase culverts through the township for $2000.00. By purchasing in bulk the City obtains lower pricing, and no shipping charges. This charge will be taken out of next year’s budget. All six Aldermen voted “yes”.


Mayor Nightingale reported that the MFT letting will occur 4/28/09 at 11:00AM.


Motion to adjourn at 9:50PM. 




Katherine Graham

City Clerk