CARTHAGE CITY COUNCIL

REGULAR MEETING NOVEMBER 14TH, 2006

 

The Regular Meeting of the Carthage City Council was held in City Hall at 308 Walnut Street, November 14th, 2006. Mayor Nightingale called the meeting to order at 8:00PM. Answering to roll call were Aldermen Campbell, Smith, Fleming, Bentzinger, Neally and Walker. Treasurer Lunt was also present.

 

Motion was made by Alderman Walker, seconded by Fleming to approve the October 24th meeting minutes. All six Aldermen answered “aye”.

 

Mayor Nightingale reported that there is a contractor in Northern Illinois and a local contractor who are interested in bidding on the senior housing project which is to be located next to City Hall. It is still hoped that construction will begin in the spring.

 

Mayor Nightingale reported that Senator Barak Obama’s representative met with Brenda Pyatt, David Fox and himself regarding various issues with the City. The low water situation was of primary concern and discussed at length in hopes of assistance with funding.

 

Steve Kline, President/CEO of the Economic Development Group, Inc., discussed the status of the TIF District. There is a schedule drafted for completion targeted for March of ’07. There are several steps and meetings in the community, which need to occur before it can be implemented.

 

Motion was made by Alderman Walker, seconded by Fleming to pass ordinance 2006-15. The Ordinance is entitled ordinance to Authorize the establishment of Tax Increment Financing “Interested Parties Registry” and Adopting registration rules for such registries. All six Aldermen voted “yes”.

 

Motion was made by Alderman Walker, seconded by Campbell to approve the October Budgetary Report. All six Aldermen voted “yes”.

 

Attorney Glidden reported that Hibbard Construction has been designated to repair the sidewalk at Ayerco. There is some concern of a potential collapsed storm sewer. The street department will be available when Hibbard starts this project.

 

Patrolman Floyd’s patrol car needs the fuel gauge repaired. Estimate is $320.00.


Motion was made by Alderman Smith, seconded by Walker to have the car repaired as quoted. All six Aldermen voted “yes”.

 

The same patrol car needs new tires. The lower estimate was from J&R Tire for $341.33.

 

Motion was made by Alderman Smith, seconded by Walker to replace the tires at the estimated price at J&R Tire. All six Aldermen voted “yes”.

 

The Police Department can purchase tokens at the car wash for a reduced price from the standard price.

 

Motion was made by Alderman Smith, seconded by Walker to approve the Police Department’s purchase of 100 tokens for $350.00 All six Aldermen voted “yes”.

 

Alderman Smith reported that the Police Department has completed their move to the old library. He also reported that the Old College cafeteria building is partially torn off. There is dry wall exposed currently.

 

There have been requests to put up speed limit signs on S Washington. The Street Department will follow up. There is also a request to have more distance between the “no parking” signs on W Main Street. The Street Dept. will follow up on this, too.

 

Alderman Smith reported that the damaged fire truck has had the internal work done and is back in service. The external work still needs to be completed. The insurance money for both has been received.

 

Motion was made by Alderman Smith, seconded by Walker to suspend the Cat Ordinance 6-7-3 and 6-7-6 until there is an avenue to enforce them. All six Aldermen voted “yes”.

 

Alderman Neally reported that the Street Department and Larry Hutchison had met to discuss the landfill pump. Dusty Grotts from the Street Department reported that a pump placed in the tank would cost approx. $800-900.00.  He and Larry Hutchison will discuss the suggestions with Patrick Engineering before pursuing further.

 

Alderman Walker reported that IMRF notified us of fees increasing to 15.63% from 15.46% this calendar year.

 

The DARE account has been closed and reopened with dual signatures required by the Mayor and Clerk.

 

Motion was made by Alderman Walker, seconded by Bentzinger to increase the levy 5%. This is the maximum allowed without a public hearing. All six Aldermen voted “yes”.

 

Motion was made by Alderman Walker, seconded by Bentzinger to approve the October Bills. All six Aldermen voted “yes”.

 

Alderman Fleming reported that the Health Department has covered up a drainage area trying to expand their parking area. He will contact them to fix this problem or the Street Department will fix and they will be billed.

 

Motion was made by Alderman Fleming, seconded by Walker to pay WL Miller the pay estimate of $86,257.43, which still withholds the 5% retainage. All six Aldermen voted “yes”.

 

Motion was made by Alderman Fleming, seconded by Bentzinger to have the Mayor sign a change order, which reduced the cost of the above project with WL Miller, by $765.69. All six Aldermen voted “yes”.

 

Motion was made by Alderman Fleming, seconded by Walker to pay Wiemelt Plumbing & Excavating $30, 355.77 for their water and sewer projects. A 5% retainage is also on this project. All six Aldermen voted “yes”.

 

Motion was made by Alderman Fleming, seconded by Neally to allow the street department to purchase 20 ton of road salt at $25.00/ton. The street department will transport it, to save more money. This is about half the cost normally paid for salt. All six Aldermen voted “yes”.

 

Alderman Fleming reported that the Street Department roller is rusting. They perceive it can be fixed with 2 quarts of Rhino lining at a cost of $150.00. The council agreed it was worth trying.

 

Mayor Nightingale reported on a meeting, which occurred last Friday involving Brenda Pyatt,  TEST employees, Charlie Bach, Terry Knocke and Dan Roberts, Bushnell’s  Water Plant operator. The group brainstormed possible short term and long term possibilities to manage the water shortage.

 

The first step is to have the Mayor talk with the newspapers and Radio about the seriousness of the situation. Brenda Pyatt is to research conservation tips for the community and to look for any emergency funds, which might be available through the State or Federal Government.

 

 

The City is currently obtaining the maximum it can from Hamilton, which is about 160,000 gallons per day. The City averages 200-220,000 gallons per day.

 

There is discussion about drilling a well near the current water tower and draining the water into the lake. The long-term solution ideally would be a reverse osmosis water plant. This plant will potentially be required anyway by 2010 because of the upcoming EPA demands.

 

Regardless of what the City does to correct the problem, it is going to require a significant amount of money which is not available or budgeted. With having to purchase the large quantities of water from Hamilton there is an expected additional $16-$18,000 dollars. With this information, Charlie Bach from PSBA is determining estimates of the projects and what kind of a surcharge might be necessary to add to the City’s water bills. It is hoped this can be concluded by the next Council meeting on the 28th.

 

Motion was made to adjourn at 9:30 PM.

 

 

Katherine Graham

City Clerk